Frequently Asked Questions

LeaseLedger is an app for running a hunting camp, lease, fishing club, or family land. It gives your members a shared Morning Board for claiming stands and blinds, maps of your land and water with public parcel lines, harvest and catch logs, fishing tournaments, trail cam uploads, and a club bulletin and private messages. Waterfowl clubs can turn on a Flight Log, river and tide readings, and water-control and gear tracking. Officers get club rules and votes, dues tracking, guest passes with a required waiver, and a to-do list. It runs in any web browser, on your phone or your computer.

Deer camps, duck clubs, family leases, and larger hunting clubs with multiple properties. If a group of people shares land, stands, or blinds and needs to keep track of who is hunting where, it's built for you.

Sign up with your email address. After you confirm it, you can either create a new club (you become its admin) or join an existing club using the join code your club's admin gives you. Want to look around first? Our demo club at leaseledgerhunt.com/demo is open to anyone with a free account.

Yes. Demo Hollow Hunt Club is a sample club with made-up members, stands, trail cam photos, and a full season of hunts and harvests. Make a free account (no credit card), then join with code 555555, or just start at leaseledgerhunt.com/demo, which fills it in for you. You join as a regular member. Anything you add is erased about 24 hours later, other visitors can see what you post while it's there, and payments and photo uploads are turned off.

Every club has a join code, shown on the Roster page. Share it with your members. They sign up for LeaseLedger, go to the Join page, and enter the code. If your club is listed in Find a Club, hunters can also ask to join from your listing, and an officer approves or declines them on the Roster.

Yes. If you're a member of more than one club, tap your club's name at the top of the page to switch between them. Each club's data stays separate. Tap the ☆ next to a club to make it your favorite, and the app opens on that club every time you launch it. If you switch to another club, it stays there until you close the app. You can also pick your favorite under Account & Settings → Your clubs.

Not today. LeaseLedger works in your phone's web browser; for an app-like experience, open leaseledgerhunt.com on your phone and use your browser's "Add to Home Screen" option. iPhone and Android apps are on the way, adding push notifications, the stand board and property maps that open with no signal, a wind compass, and Face ID or fingerprint lock.

There's nothing to install and nothing to configure. A member opens leaseledgerhunt.com in whatever web browser they already use on their phone or computer — Safari, Chrome, Edge, it doesn't matter — signs in, and sees the same simple board every time. No app store account, no app updates, no settings menus to dig through. If it helps, you can bookmark the page or use your browser's "Add to Home Screen" option so it opens with one tap, just like any other app icon. Most clubs find it's easier for older members than the apps they're used to, not harder.

You can sign in two ways: enter your email and we'll send you a one-time sign-in link, or sign in with your email and a password if you've set one.

Check your spam or junk folder first, and if you find it there, mark it "Not junk" so future emails arrive normally. Our emails come from noreply@leaseledgerhunt.com. Sign-in links work once and expire after a short time, so if yours is old, request a new one from the sign-in page.

Sign in with an emailed link, then go to the Account & Settings page and use "Set a password." After that you can sign in with your email and password without waiting for an email.

Use the password reset option on the sign-in page. We'll email you a link that brings you to your Account & Settings page, where you can choose a new password.

Yes. Go to Account & Settings > Notifications and tap Turn on for this device (a phone and a computer are set up separately). Then choose what you want: direct messages, @mentions, stand reservation reminders (an hour before shooting light, plus a day ahead if you booked early so you can release a stand you can't hunt), club votes, join requests and content reports for officers, and every new bulletin post if you like. Safety check-in alerts always come through.

Go to the Account & Settings page and update "Your name." That's the name shown on the bulletin board, the roster, and the Morning Board. You'll need to set a real name before you can post on the bulletin board.

Yes. On the Account & Settings page, under "Home page," choose either the Bulletin or the Board. That's where signing in and tapping the logo will take you.

Go to Account & Settings, scroll to the bottom, tap "Delete my account," and type DELETE to confirm. It takes effect right away. You can also send us a request through the Contact page or email info@leaseledgerhunt.com from the address on your account, and we'll take care of it.

Open the Board, pick the day and whether you're hunting the morning, the afternoon, or all day, then tap an open stand to claim it. Everyone in your club sees your claim right away, so two people don't end up in the same spot.

Your club sets that. By default, members can book up to 7 days ahead.

Tap check in when you get to your stand, and check out when you leave. When you check out, you'll be asked for a quick hunt report.

When you check out, LeaseLedger asks how your hunt went. You can log a harvest, or record the species you saw, with a count, sex, and whether a male was a "shooter." Those sightings feed your club's analytics and the "Where Should I Hunt?" suggestions.

Stands can be set up with the wind directions they hunt best in. When the wind doesn't match a stand's good winds, the Board flags it so you can pick a spot where your scent won't blow toward where the animals are expected.

It ranks your club's stands using the live wind at each property right now and recent trail cam activity. Stands with a good wind come first, and within those, stands with more trail cam activity in the last 14 days rank higher. It's a suggestion to help you decide, not a guarantee. Live wind needs a ZIP code set on the property.

Yes. The member who claimed the blind, or anyone already in their party, can add other club members or type in a guest's name. That's built for duck blinds and other group hunts.

Many clubs rest a marsh or a stand to keep pressure down, for example no hunting after 1:00 PM, or no hunting on Tuesdays and Thursdays. Officers can set a rest rule for the whole club, a tract, a parcel, or a single stand. It can run for a date range or repeat on certain days of the week, and close the morning, the afternoon, or the whole day. While a rule is in effect, the Board shows those stands as resting and won't let anyone book them. Rest rules live under Club → Rest Days.

Yes. Officers and managers can add a safety warning to any stand or blind, like "ratchet straps on the base are old" or "don't shoot toward the houses to the NE." It shows in a highlighted box on the Board and on the stand, so everyone sees it before booking.

Club admins, officers, and managers can add stands and blinds, set their type, good wind directions, and which way a blind faces, and place them on the map. They can also add a safety warning to any stand or blind.

Box blinds, ladder stands, hang-ons, climbers, ground blinds, pit blinds, traditional duck blinds, and floating blind stakes, plus "other" for anything that doesn't fit.

A tract is one of your club's properties or hunting areas. Stands and trail cameras belong to a tract, and the tract's ZIP code is what LeaseLedger uses for weather and live wind.

Yes, anywhere in the country. Club admins, officers, and managers can draw a tract's boundary on the satellite map, in as many pieces as it needs. In states with public parcel lines, they can also tap parcels to build the boundary. Every tract shows its acreage, and the Tracts page totals the acreage for the whole club.

34 states statewide: Alaska, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Hawaii, Idaho, Indiana, Maine, Maryland, Massachusetts, Minnesota, Mississippi, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Pennsylvania, Rhode Island, South Carolina, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, and Wyoming. On top of that, more than 200 counties and parishes in other states publish their own parcel lines, and LeaseLedger uses them: all of Arizona, and many counties in Texas, Georgia, Michigan, Illinois, South Dakota, Oregon, Iowa, New Mexico, Louisiana, Kentucky, Kansas, Alabama, Missouri, Oklahoma, and Tennessee. The lines come from free public records. In a few states (Alaska, Maine, Minnesota, New York, and Pennsylvania) only some counties take part. Owner names show where the state or county publishes them. Everywhere else, when a club is created we use its ZIP code to search that county's and town's own public records for parcel lines, test what we find, and turn on whatever works. Officers can run that search again from the Tracts map. Where nothing is published, you can still draw your boundaries by hand.

Officers can flag a neighboring parcel as a problem, for example a landowner who doesn't want hunting nearby, or dogs that run off the chain, and add a note. It shows on the map with a ⚠️ that members can tap to read why.

Not in the background, and never unless you choose to. LeaseLedger uses your location when you tap "Use my location" (to drop a stand pin, mark where a harvest happened, or center the map). Live View is the one exception, and it's opt-in one hunt at a time: you pick how long to share, members of your club see your dot while you share, and it turns off on its own. Your trail is erased when you stop.

They're optional, so clubs that don't need them never see them. A club officer turns each one on or off under Club → Settings: Flight Log, Read the Water, and Habitat & Gear. Once a tool is on, it appears in the More menu for every member.

A way to record how birds behaved, not just what got shot. Tag whether they worked the decoys, passed high, or responded to calling, with the species and count. LeaseLedger adds the weather automatically: current conditions for a live entry, or the conditions at that hour if you log it later. A patterns view shows which winds the birds work on.

Nearby USGS river gauges with the water level and whether it's rising, falling, or cresting, plus high and low tides for leases near the coast. Members can post the ice and water status at each blind (open water, skim ice, locked up, aerator running). If a blind's facing direction is set, the Board shows a wind rose telling you whether the wind will be at your back or in your face.

Yes. In Read the Water, tap "Near me" above the river gauges. LeaseLedger uses your location once to show the USGS gauges and NOAA tide station closest to where you're standing, which is handy on a trip or on water away from your club's land. Your location is rounded to about half a mile and isn't saved. Tap "Club land" to go back to the gauges around your club's tracts.

Three shared logs for the club's infrastructure: • Water control: boards added or pulled at each riser, water depth, pump hours, and fuel. • Blinds: a condition checklist for each blind (brush, bench, floorboards, dog ramp). • Gear: check out the club's jon boats, layout boats, UTVs, decoy spreads, and Mojo batteries, see who has what, and flag anything that needs repair.

Use the Harvest tab, or log it from the hunt report when you check out of a stand. You can record the species, weapon, sex, and details like points, weight, or band number, add up to three photos, and optionally drop a pin where it happened. On the Harvest tab, tap a photo to see it full-size, or tap "View on map" to see where it was taken.

LeaseLedger includes big game, turkey and upland birds, ducks, geese, small game, furbearers, and freshwater and saltwater fish. Your club's officers choose which species appear for your club. Ducks use Drake and Hen for sex; fish catches log length, weight, lure, tackle, and water conditions, with a released/kept toggle.

Members of your club. Harvest records are never shared with other clubs.

No. LeaseLedger is a record-keeping tool for your club. You're still required to report harvests to your state wildlife agency however your state requires.

Open What's in Season from the More menu. Pick your club, tract, and stand, or enter any ZIP code, and choose today or a future date to plan a hunt. You'll see each species with an open or upcoming season, the dates, legal weapons, and bag limits, pulled from your state wildlife agency and rechecked every month. Always confirm with your state's regulations before you hunt.

Yes. Water tracts (ponds, lakes, creeks) work just like land tracts — draw the boundary, set rules like catch-and-release-only or a motor limit, and log catches the same way you'd log a harvest, with length, weight, lure, tackle, and conditions. A released fish still counts toward club records.

Officers set a name, a date window, a scoring mode (biggest single fish, total weight, or most catches), and an optional species or water and entry fee. The leaderboard is computed live from catches members already log in Harvests — nothing extra to tag. Members join or leave any time, and officers can mark an entry paid.

When you log a catch, entering a length (and, for non-bass species, a girth measurement) shows an instant estimated weight — the classic length³/1200 rule for bass, or the general length×girth²/800 formula for other species — clearly labeled as an estimate, with a button to fill it into the weight field.

Yes — a free tool at leaseledgerhunt.com/tools/pond-stocking-calculator gives a commonly used starting stocking rate (bluegill, redear, bass, or catfish) for your pond's size and goal. Inside the app, members can also log fish attractors (brush piles, stake beds) on their own water, private to the club.

Add each camera with a pin on the map and link it to nearby stands. Each camera has an owner (whoever added it, unless they or an officer hand it to someone else). Then add photos and videos to that camera: upload them yourself, or have the camera email them in (each camera has its own email address). LeaseLedger reads the species and sex of the animal for you, and you can correct it; the camera's owner or an officer can have older photos read too. Your club's analytics, the Hit List, and "Where Should I Hunt?" all use that activity.

LeaseLedger reads the date and time each photo was taken and adds the weather and moon phase for that moment, so you can spot patterns over time. It also makes an AI guess at the species and the animal's sex (Buck or Doe, Tom or Hen, and so on) and writes a short note on the rack or markings, like "8 points, drop tine on the left". These are guesses, marked as such, and you can change any of them by opening the photo.

The Hit List is how your club keeps track of individual animals. Give one a name, like Bullwinkle or the Droptine Buck, then open any trail cam photo and add that name under Hit List. Open the Hit List tab on Trail Cams to see every photo of that animal in one place, from every camera, newest first. You can sort it oldest first or narrow it to one camera. Anyone in the club can add animals and tag photos; whoever added an animal (or an officer) can rename or remove it.

Each stand shows how many times each Hit List animal has been seen on the trail cams linked to it, for example "Bullwinkle ×5". Photos taken within 30 minutes of each other count as one sighting, so a burst of frames from one pass counts once. You'll see it on the stand cards on the Morning Board, in the Stands list, and in "Where Should I Hunt?". Link each camera to the stands near it to make it work.

Only your club's members can see your club's trail cam photos. To label the species and sex, LeaseLedger sends a resized copy of each photo, with its location data removed, to an AI service (Anthropic). The labels are guesses that you can correct, and they're never shown outside your club. See the Privacy Policy for details.

Many cellular cameras can email each photo. Every camera in LeaseLedger has its own email address (open the camera to copy it): point your camera's email setting at it and the photos show up on their own, with the same weather, moon phase, species, and sex added as any other photo. LeaseLedger doesn't log in to a camera company's own app or account.

Each club has admins, managers, members, and guests. Admins run the club. Managers can also manage stands, properties, and trail cams. Clubs can also name officers, like a president, secretary, or treasurer, and officers act as club leaders.

Club leaders can post the club's rules and propose updated versions. Depending on how your club is set up, a change takes effect right away, after leaders approve it, or after enough members vote to ratify it. Rules can be imported from a Word document, PDF, spreadsheet, or Google Doc.

Officers set the club's dues amount and due date, then check a box to log a member as paid, right from the Dues tab or the member roster — the amount, method, and date all get recorded. Members can also pay their own dues online, in any amount, as many times as it takes, as long as it's paid in full by the due date. If a club turns on monthly payment plans, a member can split their dues into an even monthly schedule instead of paying it all at once. Approved work-day hours can pay down dues too, at a rate the treasurer sets. Everyone can see where their own dues stand.

Yes. The Treasurer or a club admin can send a bill from Club, Payments, Send a bill: pick the members (or everyone), or pick a work day or fundraiser on the calendar to bill the no-shows. Members who logged work hours that day start unticked. Each bill has a type (missed work day, missed fundraiser, fine, assessment, or other), an amount, a due date, and an optional note. Members get a notification and an email, a reminder 3 days before it's due, and one if it's overdue. They can pay by card if the club takes cards, or pay the Treasurer, and can tap Question this bill to send the Treasurer a note.

Officers create a guest pass with the guest's name, visit dates, and any guest fee. Each pass comes with an access code. The guest signs up and enters that code on the Join page, then must read and sign the club's liability waiver (typing their name) before their guest access starts. Every club has a suggested waiver to start from, which officers can edit under Club → Guests; the exact text each guest signed is kept on record. Each club also picks who pays the guest fee: collected in person, paid by the guest's card right after they sign the waiver, or billed to the member who hosted them. A guest who owes a card fee can look around but can't book a stand until it's paid.

Officers post work that needs doing, like mowing lanes or fixing a gate. Any member can check a task off and add a note, photos, and what it cost, so the club knows who did what. Members can also log the hours they put in. Once an officer approves them, those hours can count toward dues if the club sets an hourly credit rate.

The bulletin board is for club-wide posts, and you can @mention a member to get their attention. Every post shows the member's name. Members can send each other private messages. From the "···" menu on any post, comment, or message you can hide it from your own feed, report it, or block the member who wrote it.

Tallies of harvests, hunt-report sightings, and trail cam activity, broken down by property, stand, member, camera, and species.

A one-page summary of a hunting season (July through June) under Club → Season recap. It shows harvests, hunts, and success rate, harvests by month, species, and weapon, the top animals, the busiest stands, a member leaderboard, sightings, trail cam totals, and projects and work hours. The treasurer and admins also see dues and guest fee totals. Print it or save it as a PDF for the annual meeting.

Yes. Officers can make a read-only link for each landowner under Club → Landowners, covering just that landowner's tracts. It shows the season's harvests and hunts on their land, the work the club did there, signed guest waivers, and your officers' contact info, with no account needed. Member names stay hidden unless you turn them on for that link. You can see when they opened it, turn the link off any time, and print it as a lease-renewal packet.

They're a best-days rating: one dot for Fair, two for Good, three for Best. Tap a day to see why. The rating uses your club's own history (when members have taken and seen the most game in past seasons, once there are enough records), the moon phase, and the 7-day forecast for cold fronts and rising pressure. It's a planning hint, not a promise, and you can turn it off on the calendar.

A public directory at leaseledgerhunt.com/clubs where clubs looking for members can list themselves. It's off unless an officer turns it on under Club → Settings. You choose what shows (a description, open spots, and whether to show dues). Your join code, members, stands, and maps are never shown. Hunters ask to join with a note, officers get a notification, and nobody gets in without an officer's approval.

Yes, and it's on by default. LeaseLedger hides the strongest words and slurs as f***, s***, and so on in posts, comments, and messages. Everyday words like damn, hell, and bitch are left alone. Nothing is deleted, so an officer can turn "Mask strong profanity" off under Club > Settings to show everything as written.

Your club's records, like the Board, harvests, and messages, are visible to members of your club, and that's enforced by the database itself, not just the app screens. Private messages are visible only to the sender and recipient.

Only what you choose to share. If an officer lists the club in Find a Club, the listing shows what you picked. If an officer makes a landowner link, whoever has that link can see that report. Everything else stays members-only.

Tap the "···" on any bulletin post, trail cam comment, brag board post, memory, or message someone sent you. Hide from my feed takes it off your screen right away; only you are affected. Report sends it to your club's officers and to LeaseLedger (messages are private, so those go only to LeaseLedger). We review every report within 24 hours. Block hides that member's posts, comments, and messages from you and stops either of you messaging the other; they aren't told. You can unblock anyone from your Account & Settings page.

No. We don't sell your data.

Use the Contact page — it goes straight to our support inbox. Support is 100% U.S.-based, and we respond by email. It's also the place to request features or ask anything not covered here.

Yes, a few times a season: new features, season tips, and ideas for running a club. It's optional. Check the box when you create your account, use the switch under Account & Settings → Notifications, or sign up without an account at leaseledgerhunt.com/newsletter (we email you a link to confirm). Every newsletter has an unsubscribe link.