Terms of Use

1Agreement

These Terms of Use ("Terms") are an agreement between you and Sibley Holdings LLC, a Virginia limited liability company doing business as LeaseLedger ("LeaseLedger," "we," "us"). They cover the LeaseLedger website at leaseledgerhunt.com, our mobile apps, and related services (the "Service"). By creating an account or using the Service, you agree to these Terms and to our Privacy Policy. If you don't agree, don't use the Service.

2Who can use LeaseLedger

You must be at least 13 years old to create an account. If you're under 18, you may use the Service only with the permission and supervision of a parent or legal guardian, who agrees to these Terms on your behalf. The Service is not directed to children under 13, and we don't knowingly let them create accounts.

You can create an account with your email address, or sign in with Apple or Google (their own terms also apply to that sign-in). Creating an account is free; a club's subscription is bought by the club on our website. You agree to give accurate information, keep your sign-in email and password secure, and tell us right away if you think someone has accessed your account without permission. Sign-in links sent to your email work like a password: don't forward them. You're responsible for activity under your account.

3Clubs, roles, and club administrators

LeaseLedger is organized around clubs. The person who creates a club becomes its administrator ("Club Admin"). Club Admins can invite members with the club's join code, assign roles (admin, manager, member, or guest), name officers, and remove or archive members. Officers and managers can take some administrative actions as described in the app.

Each club decides its own rules, dues, membership, stand assignments, and governance. LeaseLedger provides the tools but isn't a party to any club's internal decisions or disputes, and isn't responsible for how a club is run. Keep your club's join code private. Anyone who has it can ask to join. By default a club leader must approve each request, and a Club Admin can turn that off or replace the code at any time. If a Club Admin leaves, the club's remaining leaders should designate a new admin. We may help transfer administration when we can reasonably confirm the club's wishes.

Guest waivers. A club can require guests to sign a liability waiver in the app before a guest pass is issued. LeaseLedger provides a suggested waiver as a starting point, and officers can edit it. The waiver is an agreement between the club and its guest. LeaseLedger isn't a party to it, and it doesn't replace these Terms. The suggested text isn't legal advice, and we don't promise that any waiver will be enforceable where your club hunts. Each club is responsible for its waiver's wording and should have a lawyer licensed in its state review it.

Demo club. We run a public demo club so people can try LeaseLedger. Anyone with its code can join, so don't post anything private there. Everything added to the demo club is deleted about 24 hours later, and visitors' memberships are removed after 24 hours. Payments and photo uploads are turned off, and Live View there never shares your location. The demo's people, stands, records, and documents are made up.

4Information you enter about other people

Club Admins, officers, and members sometimes enter information about other people, such as a member's dues payments, a guest's name, email, and phone number, or a youth hunter's harvest. When you do, you confirm that you have the right to share that information with LeaseLedger and to use it for your club's purposes, and that you've given any notice or obtained any permission the law requires. That includes a parent or guardian's permission for information about a minor. Use other people's information only for legitimate club business.

5Hunting and outdoor safety: your responsibility and assumption of risk

LeaseLedger is software for organizing a hunting club. We don't own, lease, inspect, maintain, or supervise any property, stand, blind, boat, vehicle, or equipment, and we don't provide hunting instruction, safety supervision, or emergency services. Safety warnings on stands, rest days, blind condition checklists, and the status of club gear (for example "available" or "OK") are entered by club members. They aren't inspections, and a stand, blind, boat, or vehicle with no warning or a good status isn't necessarily safe. Check it yourself before you use it.

Hunting and related outdoor activities carry inherent risks of serious injury, disability, death, and property damage. These include risks from firearms, ammunition, bows, and crossbows; falls from tree stands, ladder stands, and elevated blinds; failure of stands, blinds, or climbing equipment; drowning, hypothermia, and boating hazards in waterfowl hunting; weather and lightning; wildlife; terrain and falling trees; vehicles and ATVs; the actions of other hunters and people; and errors or omissions in information shown in the Service.

You voluntarily assume all risks of your hunting and outdoor activities, known and unknown, to the maximum extent permitted by law. You alone decide whether, when, where, and how to hunt, and you're responsible for taking appropriate safety precautions, including a full-body safety harness in elevated stands, identifying your target and what's beyond it, and wearing hunter orange where required.

To the maximum extent permitted by applicable law, you release LeaseLedger and its owners, officers, employees, contractors, and service providers from claims arising from your hunting or outdoor activities, including claims based on your reliance on information shown in the Service. This release does not apply where applicable law prohibits it.

6Maps, boundaries, and landowner information

Maps, property boundaries, parcel lines, stand and camera pins, coordinates, and landowner names in the Service are for organizing your club only. They may come from public county records, state GIS systems, map providers, or your club's members, and they may be outdated, incomplete, imprecise, or wrong. Public parcel lines are based on tax records, not surveys, and can be off by a significant distance.

Nothing shown in LeaseLedger establishes or confirms ownership, a property boundary, an easement, a lease, a right of access, or permission to enter or hunt on any land.

You're solely responsible for confirming boundaries, posted signs, and landowner permission before entering or hunting any property. Don't use landowner information from the Service to contact, harass, or pressure landowners, or for any purpose other than your club's legitimate management of land it has permission to use.

7Weather, wind, trail cam data, and hunting suggestions

The Service can show live and forecast weather, wind direction, trail camera activity, moon phase, wind warnings for stands, and suggestions like "Where Should I Hunt?" These are informational tools, not advice or guarantees. Weather data can be delayed or wrong, and wind can shift quickly. Trail cam data can be old, mislabeled, or incomplete. Suggestions are automated calculations that don't consider every relevant condition, including terrain, thermals, other hunters' positions, and safe shooting lanes. You must judge conditions and safety for yourself.

The same applies to river gauge levels, tide predictions, ice and water reports, and water-control logs. Gauge and tide data come from government sources and can be delayed, estimated, or wrong, and ice and water reports are members' observations that may be out of date. Never go on ice, launch a boat, or wade based on information in LeaseLedger. Check conditions in person.

8Hunting, wildlife, and firearms laws

You're responsible for knowing and following every law that applies to your hunting, including licenses, tags, seasons, bag limits, shooting hours, legal methods and weapons, baiting rules, hunter education, hunter-orange requirements, harvest reporting, trespass, and the transport and possession of game. Season dates, legal weapons, and bag limits shown in the Service are gathered automatically from state wildlife agency sources and may be incomplete, out of date, or wrong, especially where rules vary by zone. Always confirm them with your state's official regulations before you hunt. Recording a harvest in LeaseLedger does not report it to any wildlife agency. We may suspend accounts or clubs that use the Service to plan or record activity that appears to violate wildlife or firearms laws.

9Your content

You keep ownership of what you post: harvest records, photos, videos, messages, bulletin posts, documents, and other content ("Your Content"). You give LeaseLedger a non-exclusive, royalty-free license to host, store, copy, process, display, and transmit Your Content only as needed to operate and improve the Service for you and your club. That includes sharing it with the service providers listed in our Privacy Policy. We don't claim ownership of Your Content and we don't sell it.

Content you post to a club, like a harvest record or bulletin post, becomes part of that club's shared records and is visible to the club's members according to their roles. It may remain in the club's history after you leave the club unless you delete it or ask us to remove it. You confirm you have the rights to everything you upload, and that it doesn't violate the law or anyone else's rights, including privacy and copyright.

10Acceptable use

Don't use the Service to:

• break the law, including wildlife, firearms, trespass, gambling, and privacy laws;
• harass, threaten, stalk, or intimidate anyone, or post someone's private information without permission;
• post content that sexualizes minors, or that is obscene, hateful, or violent toward people;
• share nude, sexual, or intimate images of a real person without their consent, including images made or altered with AI;
• impersonate anyone or misrepresent your affiliation with a club;
• upload content you don't have the right to share;
• send spam, or use contact information from the Service for anything other than club business;
• access clubs or data you aren't authorized to see, probe or attack our systems, or scrape the Service;
• interfere with the Service or other users' use of it.

We have no tolerance for objectionable content or abusive users. Anyone can hide a post, comment, or message from their own feed, report it, or block the person who wrote it from its “···” menu; blocked members can't message you and you won't see what they post. Club officers review reports about club content, and we review every report, aiming to act within 24 hours. We remove intimate images shared without consent as soon as we learn of them and close the accounts that posted them. We may remove content or restrict or close accounts that violate these Terms.

11Subscriptions and billing

Clubs subscribe as a group. Pricing depends on the club's size and is listed on our Pricing page. New clubs start with a free trial. Only a Club Admin can choose, change, or cancel the club's plan. A club's plan must cover its current number of members.

One person can also subscribe to the Personal plan for a private space that only they use. It works like a club with one member: the same billing terms apply, nobody else can join it, and its owner can turn it into a club at any time, after which a club plan is needed. The Personal plan includes a set number of trail camera photos labeled by AI each calendar month, shown on the Pricing page; extra photo packs are one-time purchases that apply only to the month they're bought in, don't carry over, and aren't refundable except where the law requires. Past the limit, photos still upload without AI labels.

Subscriptions are billed in advance monthly or yearly and renew automatically until canceled. If you pick a plan during the free trial, the first charge happens when the trial ends. When you switch plans, the change applies right away and the price difference for the rest of the billing period is charged or credited to your next bill. Cancellation takes effect at the end of the current billing period. Fees are non-refundable except where the law requires otherwise. Prices don't include taxes. We'll give Club Admins at least 30 days' notice of any price change.

12Payments to your club

Members, and guests when their club allows it, can pay their club through LeaseLedger: dues, guest fees, a share of a work project's cost that club leaders split among members, or a contribution to the club. These payments are between the payer and the club. Club leaders decide what to bill and how to split costs, and the club is responsible for the accuracy of what it bills, for how it uses the money, and for questions about it. LeaseLedger isn't a party to a club's arrangements with its members or guests.

How card payments work. Card payments are processed by Stripe. To accept them, a club officer connects a Stripe account for the club and agrees to Stripe's terms. When someone pays, LeaseLedger collects the payment through Stripe on the club's behalf, and Stripe transfers the club's share to the club's Stripe account at the time of payment. Stripe then pays it out to the club's bank on the club's payout schedule. We don't keep club funds. Payments may appear on card statements as LeaseLedger. The person paying covers a card-processing charge and a LeaseLedger service fee of 1%, both shown before payment. A single card payment can be up to $5,000; larger amounts, such as dues, can be paid in parts. If a club refunds a payment, the payer gets back everything they paid except the card-processing charge, which the card processor doesn't return.

The club is responsible for refunds, disputes, and related losses. Stripe and the card networks may hold LeaseLedger responsible for refunds, chargebacks, and disputes on payments made to a club. So the club is responsible for them, and for the costs that come with them, including dispute fees, fines, and card-processing charges that aren't returned when a payment is disputed or reversed. The club agrees to repay LeaseLedger for any of these amounts, and authorizes us to recover them by reversing all or part of the club's share of the affected payment, by deducting them from the club's Stripe balance or from later payments to the club, or by charging the payment method the club uses for its LeaseLedger subscription. Any amount we can't recover that way remains owed by the club. To manage fraud and dispute risk, we may set a waiting period before a club's payments are paid out, limit payment amounts, or ask for more information about the club.

Allowed uses. By connecting payments, the officer confirms that the club is a real hunting, fishing, or land-use club or lease group, that they're authorized to act for it, and that the information given to Stripe and to us is accurate. Payments may be used only for legitimate club business, such as dues, lease and land costs, guest fees, shared project costs, and contributions from members. Clubs may not use LeaseLedger payments to sell firearms, ammunition, or other weapons; alcohol, tobacco, or drugs; game meat or other wildlife or wildlife parts; raffle tickets, lotteries, sweepstakes, or other games of chance; or anything that's illegal or that Stripe doesn't allow. We may pause or disconnect a club's payments, and may share information with Stripe or the authorities, if we believe payments are being misused.

Disconnecting. The Club Admin can disconnect the club's Stripe account at any time on the club's Payments tab. Card payments to the club stop right away. Money already paid stays in the club's Stripe account and is paid out as usual, and the club stays responsible under this section for refunds and disputes on payments made before it disconnected.

Leaders can also record payments collected outside the app, such as cash or check, so the club's records stay complete. We don't charge anything for those.

13Third-party services

The Service relies on outside providers for hosting, email, payments, maps, weather, public parcel data, product analytics, and error monitoring. Their services have their own terms, and we're not responsible for their availability or accuracy. Links to outside websites are for convenience only.

14Our property and your feedback

The LeaseLedger software, name, logo, and design belong to us and are protected by law. These Terms don't give you any right to them beyond using the Service as intended. If you send us ideas or feedback, we may use them without obligation to you.

15Suspension, termination, and your data

You can stop using the Service at any time and ask us to delete your account (see our Privacy Policy). We may suspend or end your access, or a club's, if you violate these Terms, create risk or legal exposure for us or others, or don't pay fees once billing applies. We'll give notice when reasonable. When a club's account ends, we may delete its content after 90 days. A Club Admin can ask us for an export before then.

16Disclaimer of warranties

The Service is provided "as is" and "as available." To the maximum extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, accuracy, and non-infringement. We don't guarantee the Service will be uninterrupted, error-free, or secure, or that any information in it is accurate.

17Limitation of liability

To the maximum extent permitted by law, LeaseLedger and its owners, officers, employees, contractors, and service providers won't be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, revenue, or data, arising out of or relating to the Service or these Terms. Our total liability for all claims will not exceed the greater of (a) the amounts paid to LeaseLedger by you or your club in the 12 months before the event giving rise to the claim, or (b) $100. Nothing in these Terms limits liability that can't be limited under applicable law.

18Indemnification

To the maximum extent permitted by law, you agree to defend, indemnify, and hold harmless LeaseLedger and its owners, officers, employees, contractors, and service providers from claims, losses, and expenses, including reasonable attorneys' fees, arising from: your use of the Service; your hunting, outdoor, or property-access activities; Your Content; information you enter about other people; your violation of these Terms, the law, or anyone's rights; or, for Club Admins and officers, payments your club requests or collects and your actions on the club's behalf. This doesn't apply to the extent a claim results from our own gross negligence or willful misconduct.

19Disputes and governing law

If you have a dispute with us, contact us first at info@leaseledgerhunt.com. We'll try in good faith to resolve it informally within 30 days.

These Terms are governed by the laws of the Commonwealth of Virginia, without regard to conflict-of-laws rules, except where federal law or mandatory consumer law applies.

Any dispute not resolved informally will be resolved only in the state or federal courts located in the Commonwealth of Virginia, and you and we consent to the personal jurisdiction of those courts. Either of us may instead bring an individual claim in a small-claims court that has jurisdiction.

To the maximum extent permitted by law, you and LeaseLedger may bring claims against each other only individually, not as a plaintiff or class member in any class, consolidated, or representative proceeding.

20Apps from the Apple App Store or Google Play

If you use our app from Apple's App Store, these Terms are between you and LeaseLedger, not Apple. Apple has no obligation to maintain or support the app and isn't responsible for claims relating to it. Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce them against you. Your use of an app store is also subject to that store's own terms.

21Changes to these Terms

We may update these Terms. When we do, we'll post the updated Terms here with a new effective date, and for significant changes we may also let you know in the app or by email. Changes take effect when posted unless we say otherwise. If you keep using the Service after that, you accept them.

22General

These Terms and our Privacy Policy are the entire agreement between you and us about the Service. If any provision is unenforceable, the rest stay in effect. Our failure to enforce a provision isn't a waiver. You may not transfer these Terms without our consent; we may transfer them as part of a merger, acquisition, or sale of the Service. We aren't liable for delays caused by events beyond our reasonable control. You agree to receive notices from us electronically.

23Contact

Sibley Holdings LLC, d/b/a LeaseLedger
3012 Warfield Estates Ter.
Chester, VA 23831
info@leaseledgerhunt.com, or use the Contact page at leaseledgerhunt.com.